Chapter 11. Bills and Payments

11.1. Introduction

Using the Spike system, generating fees and printing bills becomes such a straightforward process that it can easily be done each week. This system enhances the service's cash flow and works toward minimising bad debts by presenting account holders with smaller regular bills.

The major task before generating fees and printing a billing run is to update bookings to reflect actual attendances.

One of the more complex tasks described in this section is amending an incorrect bill, try to minimise these by being as accurate as you possibly can in entering all details of bookings and attendances.

The method for recording the payment of bills in the accounts database presumes an adequate manual receipting system. Spike recommends a one-write system which provides a receipt, bank deposit sheet, and cash journal record in one operation. A specially designed system is available from Spike.